IT consulting invoice template

As an IT consultant you are a technical specialist who helps clients use IT more effectively to reach goals and objectives – so you probably don’t have time for burdensome administrative tasks, like invoicing. That’s where our beautifully designed invoice templates designed especially for IT consultants come in. Available in Word, Excel, PDF, Google Docs, and Google Sheets, these easy-to-use templates will help you save time invoicing your clients so you can get back to dazzling them with your IT expertise.

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Choose the best invoice template for your IT consulting business

IT consulting

You work hard integrating the right information technology into your client’s operations – so make sure your invoice reflects your critical work with this customizable invoice template. Simply add lines to bill for all services provided.

IT support

Don’t waste your technical skill and expertise on invoicing. You are needed to perform system upgrades, and to provide training and help desk assistance. This free invoice template will help you get paid properly for your expert IT support.

Don’t waste your technical skill and expertise on invoicing. You are needed to perform system upgrades, and to provide training and help desk assistance. This free IT support invoice template will help you get paid properly for your work.

Computer virus services

When that nasty virus strikes and threatens to shut down your client’s business – you come to the rescue to clean up their computers! This invoice template also comes to the rescue to help you bill for saving the day.

Retainer or contract services

Download, customize, and send this invoice to your contract and retainer clients for making sure their IT systems keep running smoothly and efficiently. It can be modified for any time period, with extra lines to fill in special services.

Download, customize, and send this invoice to your contract and retainer clients. Get paid for helping your clients' IT systems run smoothly and efficiently. This retainer invoice can be modified for any time period, with extra lines to fill in special services.

Web development

If you specialize in web development – this invoice template captures everything you do to create an effective online presence for your clients. From online sales, to downloadable forms, this invoice bills for all your amazing work.

This invoice template for web developers captures everything you do to create an effective online presence for your clients. From online sales, to downloadable forms, this invoice bills for all your amazing work.

Take the next step

You’ve made your life easier with a great invoice template. Now find out how much more Wave can do for you and your business by trying our 100% free invoicing and accounting software.

Alternatives to using IT consulting invoice templates

Make your IT consulting business a success by finding out more about what Wave can offer you. Save time and take administrative work off your hands by trying our free automated invoicing and powerful accounting.

Why IT consultants should send professional invoices

As an IT consultant, you use your tech knowledge and skill to create the right technology solutions for your clients’ businesses. You need an invoice that captures the complex work you do, while still being clear and understandable to clients who don’t share the same technological savvy.

Your invoices should also be as polished and effective as the skills you use to make your clients’ operations run smoothly – so make sure your invoices look good and reflect your great customer service and specialized expertise.

How to fill out your IT consulting invoice

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
5. Dates: Include the date when your invoice has been issued and the date when payment is due.
6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
9. Total: Outline the total amount due from the customer, after tax.
10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

What should be included on an invoice for IT consultants

Your clients are counting on your IT capabilities – make sure you can count on your invoices to help you get paid quickly and accurately by following these steps.

• Browse through our selection of attractive IT consulting invoice templates available in several different designs and colors
• Download the template you like in the format you want to use – Word, Excel, PDF, Google Docs, or Google Sheets. It’s FREE!
• Add in your business name, phone number, email address, and other contact information. Add in important information, such as specialty IT consulting for a particular industry
• Insert your awesome logo, website address, and if you like, other IT graphics
• Add your client’s name, phone number, address, and other up-to-date contact information
• Insert a unique invoice number, and if appropriate, a job number for long term projects involving several invoices
• Put in the invoice date and the payment due date
• List all the IT consulting services you provided, such problem solving or developing and testing a new operating capability. Make sure you provide a short description along with the cost for each service

• Customize the format by adding lines to include any special requests or features you supplied, such as security, training, or web development
• If you are including a special discount for an important client, add a line explaining the reason for the discount so your client knows you are giving them a great price for your expert IT consulting services
• Calculate the total price of your IT consulting services, including applicable tax, and insert the total at the bottom
• Include payment terms, including payment methods
• To create goodwill and encourage repeat business, add a personal line at the end to thank your client for the business, and to say you would love to work with them again
• Save a copy – and send the invoice!

Ready to send professional invoices?

When is the right time to send an invoice to your IT consulting clients?

Many IT consultants invoice on completion for small projects or consultations – but if it’s a large project taking weeks, or even months, it’s standard practice to request partial or even full payment up front.

If you are on retainer, or provide ongoing IT consulting services to a corporate or government client, invoice at regular intervals to keep the revenue coming in.

Whatever payment time period you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.

Invoicing tips for IT consultants

Professional IT recommendations

Add lines to describe any other IT services you think would be beneficial to your client’s business. It shows you thoroughly understand their technology needs, and are thinking about their best interests. It will also put a bug in their ear about using your expert services again.

Send a proforma invoice

If this is a big job, such as developing a new IT system for a large company, make sure your client knows exactly how much it will cost before you start work by sending them a proforma invoice.

Accept a variety of payment methods

You are up-to-date with the latest technology, so make sure your payment methods include the latest electronic payment technologies, such as e-Transfers, PayPal and other online payment methods. Make it easy and convenient for your clients to pay you for your services.

Make sure you have the correct contact person

Eliminate delays in payment by making sure you send your invoice to the correct person when you are providing IT consulting services to large companies and organizations. Your client liaison may not be the person receiving invoices and paying the bills.